Registration

Registration is now open.

Registration Fees (in CAN dollars; does not include applicable taxes below)

Category Early Bird
Up to June 1, 2019
Regular
June 2 – July 31, 2019
Late / Onsite
As of August 1, 2019
Paying IIR Private and Corporate Member * $800 $900 $1,000
Non-member (including IIR Commission members, IIR presidents, IIR delegates) $1,080 $1,180 $1,280
Low & Low-middle income countries ** $700 $700 $700
Full-time Student *** $375 $450 $525
Congress Gala Dinner – Additional Ticket $125 $125 $125

* IIR Private and Corporate Member rate applies to paying members of the International Institute of Refrigeration who benefit from discounts on registration fees equaling up to a one-year individual membership fee! Find out more at www.iifiir.org Membership.

Membership status will be verified.

** Low & Lower-middle-income countries according to classification from The World Bank. Click here to view list.

*** Students (all levels, including graduate or undergraduate) must be studying full-time. Please upload a scanned copy of your VALID student ID under “Student Validation” when registering online.

Applicable Taxes

Taxes on registration fees will be applied as follows:

  • Quebec +5% GST and 9.975% QST
  • Canadian outside of Quebec +5% GST
  • International +0.6% GST

Taxes on the social gala event is +5% GST and 9.975% QST.

Benefits

Registration fees for ALL delegates include access to all sessions and the Exhibit Hall, the Sunday Welcome Reception, Wednesday evening Student networking event (for students only), varied coffee breaks, Thursday Congress Gala Dinner and all digital congress materials.

Congress Gala Dinner

One gala dinner ticket is included in the registration fees for all delegates. Additional tickets may be purchased at $125 CAN per person plus taxes.

Substitution, Refund and Cancellation Policy

Substitution of a participant that is unable to attend with a colleague is always possible. A fee of $75 is applicable.

In case of cancellation, the following policy applies:

Cancellation before June 1, 2019 $300 cancellation fee
Cancellation between June 2 and July 31, 2019 $500 cancellation fee
Cancellation as of August 1, 2019 no refund

All approved refunds will be issued after the ICR 2019 Congress on or before December 15, 2019.

VISA, ETA and Biometrics

Official VISA Letters of Invitation

Official letters of invitation for visa applications are available to REGISTERED and PAID participants via the participant’s profile dashboard. These letters do not and cannot commit the Organizing Committee to any financial obligation. Should the visa not be granted to the applicant, the registration fee will be reimbursed in full, less $50 CAN administration charge. The deadline to submit a written refund request due to visa refusal is August 15, 2019. Official paperwork must be sent by email to carole@iseventsolutions.com.

Participants requesting a visa invitation letter to be sent to them by priority mail will be charged $100 CAN per delivery address.

ETA (Electronic Travel Authorization) and Biometrics

Visa-exempt foreign nationals who fly to or transit through Canada will need an Electronic Travel Authorization (eTA). Exceptions include U.S. citizens and travelers with a valid visa. Read about the changes and how they may affect you.

Biometrics

Depending on your nationality, you may need to give your biometrics.
Click here for more details: http://www.cic.gc.ca/english/visit/biometrics.asp. If this applies to you, this is a mandatory requirement and you must appear in person at a Visa Application Centre in order to provide your fingerprints and photograph. Find the Visa Application Centre closest to you.

Other Information

If you are a dual Canadian citizen used to travelling to or transiting through Canada by air with a non-Canadian passport, you will need a valid Canadian passport to board your flight.

We encourage participants from countries that require a visa to apply as early as possible. Visa processing times vary by country. Please consult this website.

Force Majeure (Uncontrollable Events)

In case it would become inadvisable, commercially impracticable, illegal or impossible to hold the Congress as planned for reasons that are beyond our reasonable control, including but not limited to strikes or lockouts, riots, embargoes, boycott, power failures or prolonged shortage of energy supplies, fire, flood, hurricane, earthquake, acts of state or governmental action, war, armed conflict or warlike conditions including actual or apprehended terrorism, disaster, curtailment of transportation facilities (including because of weather conditions) preventing or delaying attendance by a significant number of registered participants, disease or medical epidemics or outbreaks, or any other reasons that constitute force majeure, the following conditions will apply.

We may elect one of the following remedies: (a) to cancel the Congress; or (b) to suspend the Congress for the duration of the impending circumstances; or (c) to hold the Congress as planned. In either case, any registration fees that will have been paid to us will not be refunded and we will not be responsible for any loss, damage, injury, claims, costs or expenses of any kind whatsoever by reason of any cancellation, rescheduling, postponement or alteration of the Conference. If we elect to cancel the Congress and we thereafter determine that we can cover our costs and expenses, we would to the extent possible affect the remaining funds (after accounting for a reserve fund to be determined by us) to reimburse pro rata those who would have paid registration fees. All such payments would be made after the ICR 2019 Congress on or before December 15, 2019.

Liability

The International Institute of Refrigeration, its Organizing Committees and Professional Congress Organizer shall not be held liable for personal accidents or losses or damage to private property of registered participants of the 25th IIR International Congress of Refrigeration.